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DOCUMENTS
DOCUMENTSare commonly used incommercial real estateto support transaction readiness across lenders, title companies, banks, counterparties, and service providers.Transactionsdepend on standardized reference materials to reflect supplied information, route approvals, and complete administrative workflows.
EDAprepares, completes, and updates referencedocumentsstrictly based on yourwritten instructionsand records on file.
HOWEDAOPERATES
- HowEDAStarts Work
EDAstartsdocument-related administrative work only after receivingwritten instructionsfrom you or your authorized advisors. If thosewritten instructionsare incomplete, inconsistent, or unclear, work may pause until revisedwritten instructionsare received.
- WhatEDADoes Not Track
EDAdoes not track deadlines, send reminders, monitor requirements, or warn you about actions that may be needed. You and your authorized advisors remain responsible for identifying, timing, and handling those requirements.
- WhatEDARelies On
EDAworks from the information and records you provide and from public records retrieved for thetransaction. It does not independently verify whether that information or those records are accurate, correct, complete, or current.
- HowEDAHandles Requests
EDAdoes not stay actively involved indocument-related matters from beginning to end. Instead, it performs only the specificadministrative actionsidentified inwritten instructionsfrom you or your authorized advisors. If additionaladministrative actionsare needed later,EDAcan handle them within the same engagement if the request is clearly tied to thattransaction—including requests that arise later in the process or after closing. If a request is not clearly tied to thattransaction, a separate engagement is needed.
ADMINISTRATIVE ACTIONS
- Entity Identity Summaries
Entity Identity Summaries are reference documents that summarize what the entity is, where it exists, and the key reference information commonly requested incommercial real estateworkflows.
Entity Summary Sheet
Purpose: Consolidates core entity information for administrative and transactional review.
Based on: Formation records on file and your supplied information.
Commonly requested for: Due diligence, onboarding, escrow preparation, transaction review.
Typically requested when: A counterparty needs a standard reference for entity identity.
Key fields: Name, jurisdiction, formation date, EIN, registered agent, principal office, management roles.Entity Contact Directory
Purpose: Provides approved contact information for operational and transactional communication.
Based on: Your supplied contact details.
Commonly requested for: Broker communication, vendor intake, lender coordination.
Typically requested when: A counterparty requires a standard contact reference for specified matters.
Key fields: Contact names, communication channels, role designations.Ownership & Control Summary
Purpose: Presents ownership and control details as provided by you for administrative counterparty review.
Based on: Your supplied ownership and control information.
Commonly requested for: Lender intake, institutional onboarding, and internal transaction workflows.
Typically requested when: A counterparty requests visibility into individuals associated with an entity.
Key fields: Beneficial owners, ownership percentages (when provided), control persons.Beneficial Ownership Summary
Purpose: Summarizes beneficial ownership information provided by you for third-party administrative review.
Based on: Your supplied beneficial ownership information.
Commonly requested for: Internal KYC or onboarding processes by banks, payment processors, or vendors.
Typically requested when: A financial institution requests ownership details but does not require a formal BOI filing.
Key fields: Beneficial owners, ownership percentages (when provided), control persons.Qualification Summary
Purpose: Summarizes the states in which the entity is registered or qualified to conduct business.
Based on: Records on file and your supplied information.
Commonly requested for: Multi-state diligence, lender review, transaction review.
Typically requested when: A counterparty needs confirmation of state registrations.
Key fields: Qualified states, registration dates, registered agents, certificate references.Address Confirmation Sheet
Purpose: Provides a concise reference of registered agent and principal office addresses.
Based on: Formation filings, qualification filings, and your supplied updates.
Commonly requested for: Banking, vendor onboarding, lender requests.
Typically requested when: A counterparty requires address information in a standard reference format.
Key fields: Registered agent address, principal office address, mailing addresses (if applicable).EIN Confirmation Summary
Purpose: Summarizes EIN information from IRS records or your provided documents.
Based on: CP575A, 147C, or your supplied EIN evidence.
Commonly requested for: Bank onboarding, payment processor setup, vendor setup.
Typically requested when: A financial institution requires verification of tax identity.
Key fields: Entity name, EIN, issuance details.Entity Document Index
Purpose: Organizes filed documents and administrative records for quick retrieval during transactions.
Based on: Records on file.
Commonly requested for: Attorney review, lender diligence, closing coordination.
Typically requested when: A counterparty requests a complete list of available entity documentation.
Key fields: Document titles, dates, jurisdiction references.Authority & Signer Records are reference documents that identify the individuals you designate to act or sign on behalf of the entity.
Administrative Certificate of Incumbency
Purpose: Identifies individuals you designate for management or signing roles.
Based on: Your supplied role and authority information.
Commonly requested for: Banking, lending, escrow, title review.
Typically requested when: A counterparty requires formal confirmation of authorized individuals.
Key fields: Authorized officers, managers, signers.Authorized Signer Sheet
Purpose: Lists individuals authorized to sign documents or approve actions for the entity.
Based on: Your supplied information.
Commonly requested for: Vendor onboarding, lender intake, closing workflows.
Typically requested when: A counterparty needs signer identification without requesting governing documents.
Key fields: Names, roles, contact information.- Entity Relationship Diagrams
Entity Relationship Diagrams are reference documents that visually illustrate how entities and properties relate within yourcommercial real estatestructure.
Entity & Property Mapping
Purpose: Illustrates how entities and properties relate within your structure.
Based on: Your supplied information.
Commonly requested for: Broker diligence, lender review, portfolio-level analysis.
Typically requested when: A team needs a high-level snapshot of property-entity alignment.
Key fields: Entity names, property identifiers, relationship lines.Organizational Chart
Purpose: Presents entity relationships within a transaction or portfolio.
Based on: Your supplied structure information.
Commonly requested for: Underwriting, legal review, lender diligence.
Typically requested when: A counterparty needs a visual representation of entity hierarchy or ownership flow.
Key fields: Entities, roles, ownership or control lines.- Banking & Payment Forms
Banking & Payment Forms are reference documents that support banking setup, payment authorization, and financial onboarding.
W-9
Purpose: Provides a completed IRS Form W-9 using your supplied information.
Based on: Your supplied tax identity details.
Commonly requested for: Payment setup, vendor onboarding, banking.
Typically requested when: A counterparty requires taxpayer identification for reporting.
Key fields: Legal name, EIN, classification, address.Voided Check
Purpose: Provides a generated check image displaying your supplied account details.
Based on: Your supplied banking information.
Commonly requested for: ACH setup, vendor onboarding, property management workflows.
Typically requested when: A vendor or institution needs routing and account numbers in a standard format.
Key fields: Routing number, account number, entity name.ACH Authorization
Purpose: Generates an ACH authorization form pre-filled with your supplied information.
Based on: Your supplied banking and entity details.
Commonly requested for: Rent collection, vendor payments, utility payments.
Typically requested when: A payee requires authorization for automated transfers.
Key fields: Banking details, authorization statements, signer details.- Prepared Document Packages
Prepared Document Packages are reference documents assembled into standardized sets to support common banking, lending, operational, and vendor workflows.
Entity Identity Packet
Purpose: Provides a consolidated reference of entity identity, roles, and contacts.
Based on: Records on file and your supplied information.
Commonly requested for: Broker intake, property management onboarding, operational workflows.
Typically requested when: A team needs a concise overview of entity information for day-to-day operations.
Key fields: Entity identity details, signer information, contact directory.Banking-Ready Package
Purpose: Provides the core entity and tax documentation typically required to create a new business bank account.
Based on: Official records on file and your supplied information.
Commonly requested for: Initial bank account creation, early-stage CRE entity setup.
Typically requested when: A financial institution needs foundational documentation before opening an account.
Key fields: W-9, CP575A or EIN confirmation, state-stamped formation documents, registered agent/principal office details.Bank Payment Setup Package
Purpose: Consolidates documents typically requested during bank account onboarding.
Based on: Records on file and your supplied information.
Commonly requested for: Bank onboarding, payment processor setup, commercial escrow.
Typically requested when: A bank requests a package of reference documents for account setup.
Key fields: Contents vary; typically includes W-9, EIN summary, entity summary, address sheet, signer sheet.Lender-Ready Entity Package
Purpose: Consolidates documents commonly requested during CRE underwriting.
Based on: Records on file and your supplied information.
Commonly requested for: Underwriting, lender due diligence, title review.
Typically requested when: Lenders or title officers request a complete administrative set for review.
Key fields: Contents vary; federal, state, and tax identifiers; entity structure and authority; authorized signers; address sheet.Vendor Setup Package
Purpose: Provides documents typically required for onboarding an entity with a vendor or service provider.
Based on: Records on file and your supplied information.
Commonly requested for: Vendor onboarding, contractor setup, utility onboarding.
Typically requested when: Vendors require tax, payment, and identity documents to activate services.
Key fields: Typically includes W-9, voided check, entity summary, signer sheet.- Counterparty-Provided Forms
Counterparty-Provided Forms are reference documents supplied by banks, lenders, vendors, or other counterparties that require input of your information.
Banks, lenders, vendors, and other counterparties often provide their own forms or templates. Upon request,EDAcan complete these documents using your supplied information and records on file. All completed forms remain subject to review and approval by you and your authorized advisors.
EDAdoes not interpret their language, revise terms, or determine whether it is appropriate, sufficient, or compliant.
- Administrative Updates
Administrative Updates are regenerated or corrected versions of previously prepared documents that reflect your supplied changes or updated records through closing.
EDAupdates or regenerates reference documents when your supplied information changes before closing. Updates are based solely on information provided by you or contained in public records.
EDAdoes not interpret governance terms or determine whether updates are legally required.
Includes:
- Regenerating documents to reflect updated entity information supplied by you
- Correcting clerical or administrative discrepancies in previously prepared documents
- Preparing revised document packages when required by lenders, vendors, or counterparties
- Updating internal references (e.g., addresses, signers) based on your instructions